Stay in control of every event budget — without the chaos
From weddings to corporate events and hospitality operations — manage costs, suppliers, and approvals in one simple system.
Event budgets shouldn’t be a guessing game
Managing events or hospitality operations often means juggling multiple suppliers, last-minute changes, and scattered cost tracking.
The reality of most projects
⚠️ Many suppliers and last-minute changes
⚠️ Spreadsheets and scattered tools
⚠️ No real-time cost visibility
⚠️ Fast pace, little control
The result
❗️Budgets go off track
❗️ Margins shrink
❗️ Time wasted chasing updates
❗️ Surprise invoices from suppliers
A smarter way to manage event and hospitality costs
CostTracker gives you full control over budgets, purchase orders, and supplier costs — all in one place.
Stay on budget — every time
Track committed and actual costs in real-time across events, venues, or locations.
Full visibility across all events
Get a clear overview of budgets, spend, and remaining funds — whether you manage one event or hundreds.
Avoid last-minute surprises
Know exactly what’s been ordered, approved, and invoiced — before it impacts your margins.
Built for efficient event cost management
Manage suppliers, approvals, and budgets in one easy-to-use system
Control every supplier cost
Create and manage purchase orders for catering, equipment, venues, staffing, and more.
Simple approval workflows
Ensure all costs are approved before they’re committed — even during fast-moving event planning.
Real-time budget tracking
Track budgets as costs are committed — not weeks later when invoices arrive.
Automate AP processing
Streamline invoice processing with AI and smart data reuse.
Seamless integrations for AP automation
Connect with your accounting system to eliminate double entry and keep data accurate in real time. Automate workflows and speed up invoice processing with AI — less manual work, more control.
Don't see your accounting system?
CostTracker works perfect as a stand-alone system and we add new integrations frequently. Get in touch to know more.
Trusted by project-based companies across 30+ countries — and growing
CostTracker helps project-driven companies gain full control of their costs — before it’s too late.
Are you ready to experience real-time cost control?
Take out a 14 day free trial or book a demo. No credit card required.
Frequently asked questions
Yes — book a quick demo and we’ll show you exactly how it works for your events and workflows.
Yes — you can try CostTracker with your own budgets and see how it fits your process before committing.
Yes — you can try CostTracker with your own budgets and see how it fits your process before committing.
Yes — easily track budgets, costs, and suppliers across multiple events, venues, or locations in one place.
You get real-time visibility into committed and actual costs, so you always know where your budget stands.
Very — the system is built for busy teams, with a simple interface that requires minimal training.
Yes - you can define different approval workflows per budget.